If payroll is what you do, Payflow is how you do it.

Payroll service task management software, done right!

Still using spreadsheets, paper checklists and whiteboards? Payflow is the software for you.

Our optional customer-portal allows you to include your customers in the payroll process: collaborate around the work, files and the payroll tasks in a GDPR-compliant system.

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lock GDPR Compliance

Payflow is the right solution to help get your payroll service on the track to compliance, handling your data collection, storage and transmission back to your customers.

Payflow and its Customer Engage Portal are hosted in Microsoft Azure’s Datacentres in the European Union. Any data in Payflow is automatically encrypted and adheres to GDPR regulations.​


Payflow contains an extremely powerful dashboard for you to see, at a glance, the data at the heart of your service.

  • Today's work
  • Forecast of workload
  • Compliance statistics

Engage Portal

Payflow's customer portal allows you to:

  • Capture client data direct into a secure, encrypted system - no more emailing sensitive data!
  • Share task deadline dates with clients
  • Automatically email clients to complete their tasks on time
  • Collaborate with the client, with inbuilt messaging
  • Evidence where clients have created delays

Service Tracking

Tracking is vital for teams delivering a payroll service internally or to external customers.​

Outsourced payroll services run the risk of losing business if they are unable to show that systems are in place to track the quality of the service. Tracking progress is at the core of Payflow.​


Payflow records all the key activities your team undertakes and surfaces this data as powerful Management Information.

You can see what your team members have achieved in any given time-period, identify where timelines are not being met and focus your improvements where they have the most positive impact on your clients.

Payflow gives the managers the information on individuals to ensure a continually improving environment, by managing payroll’s key resource – the people.

Choose the right Payflow version for you...

Payflow Express Logo

Designed with SMEs in mind, Payflow Express will get you, up, running and GDPR compliant, fast. Express will also track key tasks in the workflow, to ensure you are delivering a consistent service to your customers.​

Paired with the customer portal, Payflow Express creates an integrated provider-to-customer solution, to manage your customers’ needs, and your workload, in a GDPR compliant system.​ As your business needs grow, so will Payflow Express, allowing you to expand your customer base. If you decide you want a more detailed insight into your MI, upgrading to Pro will give you instant access to all the additional features with no data migration.

Sign-up for Payflow Express

Payflow Pro Logo

Payflow Pro is the comprehensive solution for all payroll planning, client collaboration and task management.​ On top of all the benefits of Express, Payflow Pro allows you to create an unlimited number of bespoke pay run templates, with limitless tasks in each; Payflow Pro allows every detail of the pay run to be tracked.

Unique to Payflow Pro, the Dashboards give insightful management information, allowing Payroll and Operations managers to oversee current and future workload, manage individuals and ensure deadlines are successfully met.​ Our task timeline gives Pro users the ability to see every action that occurred on the task - from generation to marked complete - helping you learn, remove risk and, become more efficient in processing payroll.

Payrolls Unlimited Unlimited
Customers Unlimited Unlimited
Pay Run Templates 7 Unlimited
Client Portal* check check
Tasks per Template 5 Unlimited
Work Queue check check
Task Email Alerts/Notifications check check
Task Checklists check check
Task History check
Service MI Dashboard check
Team Metrics check
Monthly Cost £15/User Ask for Quote
*£2 per client/month Sign-up Request Demo

If you want to find out more about getting Payflow, please get in touch and we'll be happy to answer any questions you have, and give you a demo.

Get in Touch

Payflow is truly unique, it takes an outside-in approach to payroll service management that is refreshing and absolutely necessary for any industry once in a while. We can now manage payroll activity properly, with the relevant management information to drill into the detail and stop risks before they become problems.

— Rob Evans, Payroll Operations Manager, Liberata Ltd

Payflow gives us the right information at the right time to manage our numerous payrolls more effectively and stop things from going wrong. Payflow is about being proactive, not reactive just like a successful bureau needs to be!

— Mandy Gardiner MMPA, Head of Payroll Services at P W Payroll Solutions Ltd.

It's important to understand the 'aggregation of marginal gains'. Put simply... how small improvements in a number of different aspects of what we do can have a huge impact to the overall performance of the team.

— Sir Dave Brailsford

Companies that use Payflow

  • RSM UK
  • Moore Stephens
  • Mazars
  • Blick Rothenberg
  • PW Payroll Solutions
  • BNP Paribas Real Estate
Read Case Studies
  • Payflow
  • Hampden House
  • Monument Park
  • Chalgrove
  • Oxon
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